LAA Rally 2021

Welcome Letter

Exhibitor's Manual

Booking Form 2021

Price List & Payment

COVID Contingency Measures

Our plans for 2021 are taking shape, in partnership with Sywell Aerodrome and in full compliance with UK Government COVID-19 guidelines.

The Government’s announcement of a roadmap out of lockdown enables us to plan for as near normal a Rally as possible. However, to ensure that we can offer exhibitors and visitors a Covid-safe environment it has been necessary to adapt our layout plans to include more open public spaces and the avoidance of fully enclosed exhibition marquees.

We will also adhere to any prevailing guidelines at the time of the Rally to ensure a COVID safe event. Addendum’s to the Exhibitor pack will be issued as necessary advising of any further layout and operational changes required in order to comply with prevailing guidelines.

May 2021

Risk Assessment

Terms and Conditions

Flying In

Sywell Aerodrome

Exhibitor Setup and Opening Times

Vehicles will not be permitted on the Exhibition site during opening hours unless they form part of your outside static display (motorhome or similar).

Exhibitors must not exceed the site speed limit and have hazard warning lights on at all times when manoeuvering on the exhibition site.

Access for loading and unloading will be:

Thursday 2nd September: 2.00 pm till 6.30 pm
Friday 3rd and Saturday 4th September: 7.45 am to 9.15 am and from 5.00 pm
Sunday 5th September: 7.45 am to 9.15 am and from 4.15 pm.

Please note that it contravenes health & safety regulations to dismantle stands, including the removal of displays, whilst the public are still in the exhibition area. Therefore, exhibitors are not to break down their stand until after 4pm on the Sunday.

Public Opening Times

Visitors will be asked to leave the exhibition area by 5.00 p.m.

Friday : 9.30 a.m. to 5.00 p.m.

Saturday: 9.30 a.m. to 5.00 p.m

Sunday: 9.30 a.m. to 4 p.m.

Exhibitor Car Park

Exhibitors are required to abide by the Exhibitor opening times for build-up and break down. Exhibitors will be provided with an Exhibitor Vehicle pass which must be displayed at all times.

Any vehicle attempting to enter the Exhibitor’s Car Park without a vehicle pass will not be allowed to enter and will be directed to the main car park, which is free. The Exhibitor car park is of limited size so it is to everybody’s benefit if it is restricted to exhibitor vehicles only, particularly those carrying merchandise. PLEASE DO NOT DOUBLE PARK YOUR VEHICLE.

There is a free car park on the opposite side of the road.


Exhibitor Village Chalet Units

Replacing our usual enclosed Exhibitor marquee these units are configured as runs of chalets and can be configured as individual or multiple (combined) units. Each unit is 3m wide x 4.5m depth to provide our standard 3x3m exhibitor pitch plus an additional 1.5m depth to provide protection against the elements and allow for social distancing in front of the display stand. Electrical services can be supplied subject to pre-booking. Exhibitors will be responsible for securing their units at the end of each day. Prices and layout details can be found in the Annexes.

Outside Space - Grass

All outside Exhibitor plots are 10m x 10m. If you wish to increase the width you can order increments of 10m spaces. Please be aware that you need to book sufficient space for your display which must remain inside that boundary. Due to continued problems of breaching health and safety regulations, aircraft/stands encroaching onto another exhibitor’s area or public thoroughfares, will be removed. Prices and marquee layout details can be found in the Annexes. For information and availability of electrical supply to outside exhibitor plots or use of a self-supplied generator please contact the LAA at the time of making your booking.

* Please note the layouts may be subject to change. Many plot bookings have been carried over from 2019 so please check availability. The layouts will be updated regularly *

Photography (mostly) Neil Wilson

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